Association Bylaws

Association Bylaws

I. NAME

The full name of this organization is the INDIAN MOUND NEIGHBORHOOD ASSOCIATION which herein after shall be called The Association.

II. PURPOSE AND POLICY

The purpose of The Association is to improve the quality of life for residents living in its designated area by working with the existing agencies, organizations, schools, churches, businesses, governmental bodies and individuals for the benefit of the neighborhood as a whole.

Only issues of general neighborhood concern shall be voted upon by The Association; The Association will not, however, endorse or lend support to candidates for public office. Neither will The Association endorse or lend support to ballot initiatives or tax increases, however, board members should not be restricted from having a public opinion regarding issues as they relate to the residents of Indian Mound Neighborhood so long as it is clearly stated not to be an official position of The Association.

III. BOUNDARIES

The boundaries of The Association shall be Independence Avenue on the South; Jackson Avenue on the West; Gladstone Boulevard on the North; and Belmont Avenue on the East.

Within the boundaries, The Association shall be divided into four quadrants at Hardesty Avenue and St. John Avenue.

IV. MEMBERSHIP AND DUES

Any resident, property owner, or tenant of the legal voting age (18) living or operating a business within the boundaries of the Association shall be entitled to membership in The Association.

Any resident, property owner, or tenant of the legal voting age (18) living or operating a business less than one city block outside of The Association boundaries shall be permitted to membership in The Association if approved by a majority vote of The Board Of Directors.

Any other person, regardless of residency, who acknowledges the purpose of The Association, may be awarded an honorary membership by a majority vote of the General Membership.

Honorary members cannot vote or hold an office.

Individual Membership dues shall be $15.00 per year and become due in July of each year; however, should the member be over age 55, the annual membership dues will be reduced to $5.00 annually. New memberships will be accepted throughout the year, but will not be pro-rated, and must be renewed each July. Business Memberships shall be $25.00 per year.  Only active (paid) members shall be able to vote or hold office.

V. BOARD OF DIRECTORS

The Board of Directors of the Association shall be comprised of no less than three (3) offices; those being a President, Secretary, and Treasurer.

Additional offices of Executive Vice President and Administrative Vice President may be filled, but are not required.

Elected officers shall hold the title of “Esquire” and may sign official letters representing The Association as “, Esq.”

A. ELECTION OF OFFICERS

Election of officers shall be held annually, and the July meeting. Only active members may nominate or be nominated for an office in The Association.

1. Prior to the annual election, an Election Judge will be selected from the attending General Membership, and may not be nominated for office.

2. The Election Judge will accept nominations from the floor and will conduct the election process and ensure fairness during the proceedings.

B. NUMBER OF TERMS OF OFFICE

Term shall mean one (1) year; no officer shall succeed himself to the same office for more than five (5) consecutive terms.

C. OFFICER VACANCIES

If a resignation or vacancy of the President occurs prior to July, the Executive Vice President shall assume his duties for the remainder of the term.  If a resignation or vacancy of the Secretary or Treasurer occurs, the Administrative Vice President shall assume his duties for the remainder of the term. In the event that The Association has no Executive or Administrative Vice Presidents, a general election will be held at the first general meeting following such a vacancy. A leave of absence of more than two (2) successive months shall constitute resignation, unless voted upon and approved by the Board of Directors.

D. OFFICER DUTIES:

1. PRESIDENT

The President shall be the presiding officer at all General Meetings and meetings of the Board of Directors. The President shall create Ad Hoc committees as needed, shall be an ex-officio member of all Association committees except nominating committees, and may appoint one of the Board members to sit in on committees in his/her place.

2. EXECUTIVE VICE PRESIDENT

The Executive Vice-President shall assist the President in the performance of his/her duties and shall preside at designated meetings in the absence of the President. Should the President resign prior to July, the Executive Vice President would assume that role and those duties.

3. SECRETARY

The Secretary shall be responsible for the accurate taking and reading of minutes of the preceding General meeting and the preceding Board of Directors meeting. The Secretary shall be responsible for posting notices of meetings in the local newspaper, managing social media, and reserving the meeting place prior to the scheduled meeting time. In the event of the absence of the President, and no Executive Vice President is placed, the Secretary may officiate during the General meeting.

4. TREASURER

The Treasurer shall keep an accurate record of income and expenditures of the Association and shall make the record available to the General Membership and Board of Directors as needed. The Treasurer shall be the custodian of the Association’s financial records and petty cash fund. If the combined financial assets exceed $1,000.00, the Treasurer shall be bonded at the Associations expense. The Treasurer should be prepared to present members with information about IMNA owned properties and any pertinent financial status at each monthly meeting.

5. ADMINISTRATIVE VICE PRESIDENT

The Administrative Vice President shall assist the Secretary and Treasurer in their performance of their duties and shall stand in at meetings in the absence of either officer.

VI. DELEGATES

The Association’s four (4) quadrants shall be comprised of an individual delegate who lives or works within the boundaries of each territory.

A. APPOINTMENT OF DELEGATES

Delegates shall be appointed by The Board Of Directors

B. NUMBER OF TERMS OF DELEGATES

Delegates are not held to term limits.

C. DELEGATE DUTIES

Delegates are Honorary Members of The Board Of Directors and do not have the authority or permissions entrusted to elected officers. Delegates shall hold an open line of communication with The President regarding problems or questions that occur within their quadrant. Delegates may be allowed to represent The Association’s interests at meetings and events that members of The Board of Directors are unable to attend.

VII. STANDING COMMITTEES

The Board of Directors may appoint members to standing committees which will be responsible for advising elected officers in the duties of their assigned committee.

VIII. FINANCIAL RESPONSIBILITY

Expenditures of commitments of funds amounting to $100.00 or less may be made by a majority vote of the Board of Directors. Expenditures for commitments of over $100.00 must be approved by a majority vote at a General Membership Meeting. All checks must be signed by the Treasurer and one other officer of The Association.

IX. MEETINGS

A. GENERAL MEETINGS

General Membership Meetings shall be held on the third (3rd) Monday of each month at 6:30 p.m. in Meeting Room A of the Northeast Branch Library and shall be open to all members, guests, and residents of the Indian Mound neighborhood. In the event of a change in time or venue (i.e. Martin Luther King and President’s Day holidays,) members should be made aware of the new meeting time and/or place during the preceding month’s meeting, and also through social media within 48 hours of the meeting.

B. BOARD OF DIRECTORS MEETINGS

The Board of Directors shall be composed of all elected officers, and shall meet as needed to establish the priorities of The Association. Board meetings should be made public, and open to all who wish to attend. The standard agenda shall be used of all meetings.

C. VOTING PROCEDURES

Prior to conducting any business at a General Meeting, the presiding officer shall be satisfied that a quorum of the active membership (minimum of 10% in attendance); No one shall be allowed to participate (vote) for ANY issue without active membership (current dues paid). Elections and Business of the Association shall be conducted according to Parliamentary Procedure. Decisions of the Association shall be based on those voting at a General Meeting. In the event that a quorum is not present, all officers shall hold their positions until a General Meeting in which a quorum can be met.

XI. DISSOLUTION

In the event of Dissolution of the Association, all properties and monies will be distributed to other not-for-profit organizations as agreed upon by a General Membership vote.

XII. AMENDMENTS

Amendments to the Association Bylaws must be submitted in writing to a General Membership Meeting and voted upon at the following General Membership Meeting.

Amendments must pass a 2/3 majority of those members voting. A quorum must be present.